End-to-End Agricultural Procurement for Zambia
From daily price setting to final dispatch verification -- AgriProcure manages every step of the commodity procurement chain with complete transparency and accountability.
8-Step Procurement Workflow
A complete, auditable chain from morning price setting to end-of-day reconciliation. Every step tracked, every kwacha accounted for.
Daily Price Setting
PM prepares morning market report. HOD reviews competitor data, approves per-depot prices for farmers and agents.
Fund Requests
Sub-clerks submit purchase estimates. Accountant consolidates. PM submits to HOD for approval.
Cash Distribution
Approved funds flow: HOD to PM to Depot Accountant to Clerks. Every handover generates a receipt.
Purchase Commodities
Clerks buy from farmers or agents at approved prices. GPV issued with seller signature. IoT scale captures weight.
Payment Processing
Farmers paid via cash or mobile money (Airtel/MTN). Photo receipt captured. Digital voucher generated.
Transport & Dispatch
PM arranges transport. Goods Transfer Voucher (GTV) generated per truck. Sub-depot to main depot to factory.
Daily Reconciliation
Clerks submit daily summaries. Accountant reconciles cash + stock. PM consolidates all depots.
Reporting & Analytics
PM submits consolidated daily report with margin analysis. HOD reviews all depots. Full audit trail.
Built for Agricultural Operations
Every feature designed for the realities of commodity procurement in Zambia.
Per-Depot Pricing
HOD sets prices per buying centre. Sub-depot prices auto-deduct transport costs. Separate farmer vs agent pricing.
IoT Scale Integration
WiFi-connected weighing scales send weight data directly. Eliminates manual entry errors and manipulation.
Mobile Money Payments
Pay farmers instantly via Airtel Money or MTN MoMo. Cash option also supported with receipt tracking.
GPV & GTV Vouchers
Grain Purchase Vouchers with seller signatures. Goods Transfer Vouchers for every truck dispatch.
Fund Flow Tracking
Complete cash chain: request to approval to distribution to spend. Every kwacha tracked with audit trail.
Cash & Stock Reconciliation
Daily cash recon (received vs spent vs balance). Stock recon (purchased vs dispatched vs on-hand).
Margin Analysis
Compare approved prices vs actual purchase prices. Track total margin impact per product and grade.
Real-Time Notifications
Price approvals pushed instantly to all field staff. Fund request status updates. Dispatch alerts.
Role-Based Access
8 distinct roles with tailored dashboards. Each user sees only what they need. Full row-level security.
A Dashboard for Every Role
From the Head of Department down to sub-depot clerks -- every user has a tailored experience designed for their responsibilities.
Leadership
Head of Department
HOD- Approve daily prices per depot
- Approve fund requests and transport rates
- Review daily reports from all PMs
- Access full analytics and audit trails
Procurement Manager
PM- Prepare morning market price report
- Submit fund requests to HOD
- Arrange transport and generate GTVs
- Compile daily consolidated report
Depot Operations
Depot Manager
DM- Supervise purchases and storage
- Log competitor prices
- Arrange and pay loaders
- Manage dispatches to factory
Depot Accountant
Accountant- Receive and distribute funds to clerks
- Manage petty cash vouchers
- Daily cash + stock reconciliation
- Review all clerk daily summaries
Depot Clerk
Clerk- Purchase commodities at approved prices
- Issue GPV with seller signature
- Process cash or mobile money payments
- Submit daily summary sheet
Field & Farmers
Sub-Depot Clerk
Sub-Clerk- Submit daily purchase estimates
- Purchase and load at sub-depot
- Dispatch goods to main depot
- Cash receipt and daily summary
Farmer
Seller- View live buying prices per grade
- Track delivery and payment history
- Receive mobile money payments
- View and download receipts
System Admin
Admin- Manage all users and roles
- Configure products and centres
- View-as any role for support
- Full system access and audit logs
Today's Buying Prices
Prices per kilogram set by the HOD. These are the exact prices paid at all buying centres -- no hidden deductions.
| Product | Premium (Grade A) | Standard (Grade B) | Economy (Grade C) |
|---|---|---|---|
| Cakes | K9.00/kg | K6.50/kg | K4.50/kg |
| Soya Seed | K18.00/kg | K14.50/kg | K11.00/kg |
| Sunflower Seed | K12.50/kg | K10.00/kg | K7.50/kg |
Cakes
Soya Seed
Sunflower Seed
Ready to Streamline Your Procurement?
Join the growing network of buying centres using AgriProcure for transparent, accountable commodity procurement across Zambia.